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6.4. Sharing Calendars

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To setup calendar sharing, for a calendar created by an exchange user - access must be first granted to non-exchange users via the user control panel @ http://usercp.townlife.com

 

You can allow non-Exchange users to view your calendar in Webmail. To share your Exchange calendar with a non-Exchange user, log into the User Control Panel, and perform the following steps:

 

  1. Under Non-Exchange Calendar Sharing, select the option button for the desired permission level:
  2. A) None can view my calendar—Non-Exchange users will not be able to view your calendar.
  3. B) All on my domain can view my calendar—All non-Exchange users on your domain can view your calendar.
  4. C) Only specified users can view my calendar—A list of users will display. Click a user name, or Ctrl-click multiple users, and click the Add button. Once you have selected all users that should be allowed to view your calendar, click the Save button.
  5. Click the Log Out link to exit the User Control Panel.

 

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Then, the exchange user, can create a new calendar in outlook for sharing, by completing the following - Share an Exchange Calendar - Outlook 2007

 

To share your Microsoft Exchange calendar, open Outlook, and perform the following steps:

 

  1. In the bottom left, click the Calendar tab.
  2. Click the Share My Calendar link.
  3. Enter the email address of the person with whom you want to share your calendar, or click on the to... box, and select the users from your global address book

 

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To Add the Shared Calendar in webmail for regular Email Users

 

 

To add another user's shared calendar, perform the following steps:

 

  1. 1. In the Calendar, right-click a shared calendar and select Add Shared Calendars. Or, click the green plus + icon, located beside the Shared Calendars heading in the left pane.
  2. Choose one of the following:
  3. a) Select users from the Available Calendars box, and then click the Add button. To select multiple users, press and hold the Ctrl key while clicking the names.
  4. b)Enter an email address in the Email Address box and then click the Add button.
  5. If you want to stop viewing a shared calendar, select the user from the All Selected Calendars box, and then click the Remove button. To select multiple users, press and hold the Ctrl key while clicking the names.
  6. Click the Save button.
  7. To view a shared calendar, click once on the calendar name, as it appears in the Shared Calendars list.

 

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Note: To view another Email user's calendar, the user must turn on the sharing feature and give you permission to view the calendar. To learn more, please see the help topic, "Share Personal Calendar."

 

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